RULES AND REGULATIONS OF INDIAN AGRICULTURAL UNIVERSITIES ASSOCIATION

  1. Interpretation

    In these Rules, unless the context otherwise requires:- 

    1. “The Association” means the Indian Agricultural Universities Association.

    2. “The Executive Committee” means the Executive Committee of the Association.

    3. “The President” means the President of the Association.

    4. “Member” means a member of the Executive Committee and/or of the Association.

    5. “Secretary-cum-Treasurer” means Secretary-cum-Treasurer of the Association.

    6. “Prescribed” means prescribed by Bye-Laws framed by the Executive Committee and/or by the Association

  2. Members  

    There shall be two categories of members:

    1. Regular Members

    2. Affiliate Members

  3. Qualification for Membership  

    1. For Regular Membership: All Universities and Institutions deemed to be Universities which provide for an intergrated programme of teaching, research and extension education in agricultural sciences shall be qualified to become regular members.

    2. For Affiliate Members:All Institutions or Agencies or Foundations which are genuinely interested in and are capable of contributing to the promotion of the objects of the Association shall be qualified to become Affiliate Members.

            The Regular Members shall include the following Founder Members:

  1. Uttar Pradesh Agricultural University, Pantnagar.

  2. Punjab Agricultural University, Ludhiana.

  3. Orissa University of Agriculture & Technology, Bhubaneswar.

  4. Jawaharlal Nehru Krishi Vishwa Vidyalaya, Jabalpur.

  5. University of Agricultural Sciences, Bangalore.

  6. Andhra Pradesh Agricultural University, Hyderabad.

  7. University of Udaipur, Udaipur.

  8. Indian Agricultural Research Institute, New Delhi.

The membership except in the case of Founder Members shall be sought by means of an application to be made to the Association.  The Association shall have the right to accept or reject any application for membership made to it.

  1. Admission Fee

Application for membership shall be made alongwith an admission fee which may be prescribed from time to time by the Association.

  1. Annual Subscription by Members

All members of the Association shall pay within the end of May of every year an Annual Subscription which may be prescribed by the Association from time to time.

  1. Nomination of Representatives

The Chief Executive Officer of the Member Institutions shall represent the member Institution on the Association.  If the Chief Executive Officer of the member Institution is not able to represent the Institution, an Officer of the Institution, preferably the person next in rank as may be nominated by the Chief Executive Officer shall represent the Institution.

  1. Authorities of the Association 

         The following shall be the authorities of the Association:

    1. General Body

    2. Executive Committee

  1. General Body:  The General Body shall consist of all the Members of the Association. Policy decisions of the Association shall be taken by the General Body according to majority vote. Only the regular members of the Association shall have the power to vote .
  2. Executive Committee:  The Executive Committee shall consist of the President, Vice-President and Secretary-cum-Treasurer and three persons elected as members of the Executive Committee at the Annual General Meeting from among the regular members.  The retiring President of the Association will also be a member of the Executive Committee so long as he holds the office of Vice-Chancellor of a member Agricultural University.

    The affairs of the Association shall be carried out by the Executive Committee. All the members are to be invited to attend all Executive Committee meetings.
  1. Officers 

         The Officers of the Association shall be the President, the Vice-President and the Secretary-cum-Treasurer.
  1. Election of Officers 

         The President, Vice-President and the Secretary-cum-Treasurer shall be from among those representing the regular members.  They shall be elected by a majority vote of the representatives of the regular members at the Annual General Meeting of the Association.

    When, for any reason, the office of the President falls vacant, the Vice-President shall immediately assume office as President, until the next duly elected person assumes office.

    In addition to the Secretary - Treasurer, the President is also empowered to operate the Association’s Bank Accounts.

    If for any reason, the office of the Secretary – Treasurer  falls vacant, the President is authorized to fill the vacancy by nominating any member of the executive Committee, until the next elections.  Likewise the President is also authorized to fill in the vacancies that may fall vacant during the year, until the next duly elected person assumes office.
  1. Term of office of the Members of the Executive Committee

         The Term of office of the members of the Executive Committee shall commence on a  date not later than one month after the date of election and shall be for a period of one year or until the successor officer or member is elected.
  1. Duties of the Executive Committee

    1. The Executive Committee shall present to the Association each year at the Annual General Meeting the audited statement of accounts of the Association and the budget estimates of the following financial year.  The statement of accounts shall be audited by the auditors appointed by the Executive Committee.

    2. The agenda for the Annual General Body Meeting shall be prepared by the Secretary-cum-Treasurer under the direction of the Executive Committee.

    3. The Executive Committee shall see that action is taken on all the decisions taken by the Association.

  1. Duties of Officers

    1. President:  The President shall preside at the meetings of the Association and the Executive Committee during his tenure of office.      

      He shall deliver an address to the delegates at the Annual Convention.  He shall have the authority to decide upon the place and date of the meetings of the authorities of the Association.

    2. Vice-President:  The Vice-President of the Association shall perform the duties of the President in case of the absence of the latter and such other duties which may be assigned to him by the President.  In case of absence of the Vice-President also, a person elected by the members present shall perform the duties of the President at such meetings.

    3. Secretary-cum-Treasurer:   The Secretary-cum-Treasurer shall act as Secretary to the Executive Committee.  He shall attend to the implementation and/or executive of plans, policies and programmes and decisions of the General Body and the Executive Committee.

 

  1. Meetings

    1. Annual Meeting of General Body:   The Association shall hold at least one meeting in every calender year to be designated as the Annual General Body Meeting and such meeting shall be convened not later than 15 months of the last Annual General Body Meeting.  The association may also hold a Convention once every year. The quorum for the Annual General Body Meeting shall be 1/3 of the total regular members.

    2. Special Meeting of General Body:   The Association shall hold special meetings of the General Body upon the call of the Executive Committee or at the call of the 1/3 of the regular members for the purposes to be specified in the call.

    3. Decisions in Meetings of General Body:   Unless otherwise provided in these Rules and Regulations, the decisions, of the Association can be taken in its General Body Meetings on the basis of majority vote of members present if the Members present constitute the quorum.

    4. Meetings of the Executive Committee:   The Executive Committee shall meet atleast once in a quarter.  The decisions of the Committee shall be by majority vote of the members present, if the members present constitute the quorum.  The quorum for the Executive Committee shall be three of which one should be the President or the Secretary.

    5. Special Meetings & Seminars:   The Executive Committee may sponsor seminars and workshops on special topics from time to time as it may deem fit in which a broader and more specialized representation from participating institutions and agencies may be invited.

 

  1. Finances

    At any regular meeting, the Executive Committee shall decide upon the sources of obtaining the funds necessary for meeting the expenses of the Association and may also call for additional contribution from the members.  Expenditure for all works and activities of the Association shall not exceed the budget estimates of the Association.

  2. Committees

         The General Body and/or the Executive Committee shall constitute such committees as they may find desirable for carrying out the activities of the Association.

  3. Delegation of Powers

         The Association at its General Body Meeting may by a resolution delegate to the Executive Committee or any officer of the Association all or any of its powers as deemed fit.

  4. Suits by and against the Association

         The Association may sue or be sued in the name of the Secretary-cum-Treasurer of the Association.

  5. Annual list of Managing Body to be filed

         Once in every year, or before the fourteenth day succeeding the day on which the annual general meeting of the Association is held, a list shall be filed with the Registrar of Societies of the names, addresses and occupations of the members of the Executive Committee then entrusted with the management of the affairs of the Association.

  6. Amendments

    The Memorandum and Regulations of the Association may be altered or amended at any General Body Meeting of the Association by a 2/3 majority vote of the regular members in attendance.  If the members present constitute a quorum, provided that notice of such proposed alternation or amendment together with full text thereof with the name of the mover shall have been distributed by the Secretary-cum-Treasurer to all members so as to allow at atleast 30 clear days before the date of the meeting.

  7. Alternation, Extension or Abridgement of the objects of the Association:

    Whenever it shall appear to the Executive Committee that it is advisable to alter, extend or abridge any objects of the Association or to amalgamate the Association wholly or partially with any other body or institution or organization, the Executive Committee may submit the proposition to the members of the Association in a written or printed report and may convene a special meeting for the consideration thereof according to the regulations of the Association but no such preposition shall be carried into effect unless

    such report shall have been delivered or sent by post to every member of the Association at least ten days previous to the special meeting convened by the Executive Committee for the consideration thereof not unless such preposition to the shall have been agreed to by the votes of three-fifths of the members delivered in person or by proxy, and confirmed by the votes of three-fifths of the members present at a second special meeting convened by the Executive Committee at an interval of one month after the former meeting.
  8. Dissolution of the Society:

    1. The income and properties of the Society howsoever derived shall be applied towards the promotion of the objects mentioned in the Memorandum of Association.  No portion of the income and property of the Society shall paid or transferred, directly or indirectly by way of profit to persons who at any time are/have been members of the Society or to any person claiming through them or any of them provided that nothing, herein contained shall prevent the payment in good faith of remuneration to any member there to or other person in return for any service rendered to the Society.

    2. On the winding or dissolution of the Society, if there shall remain after the satisfaction of all debts and liabilities, any property whatsoever, the same shall not be paid to or distributed among members of the Society or to any of them but shall be dealt with in such manner as the Indian Council of Agricultural Research may determine.

    3. In particular and without prejudice to the generality of the foregoing provisions, the Executive Committee shall have the power to take over, acquire (by purchase, gift, exchange, lease, hire or otherwise) museum collection/immovable property, endowment and other funds together with any attendant obligations so that neither the transaction nor the terms and conditions, where under it is concluded, is inconsistent with objects of the Society or the policy of the Indian Council of Agricultural Research, and no immovable property shall be disposed of either by sale, or otherwise except with the prior approval of Indian Council of Agricultural Research having been obtained in this behalf.

  9. Publications

    The Secretary-cum-Treasurer shall be responsible for issuing the proceedings of the Annual General Meeting and of the papers presented at the conventions in the form of publications.

  10. General

    The Association shall have the power to make bye-laws as it may deem necessary for regulating the procedure for conducting its own business and such other matters not provided for in the rules and regulations.

It is also made clear that the Indian Council of Agricultural Research (under the Department of Agriculture and Irrigation) representative be invited to participate in all the Executive Committee and General Body Meeting of the Association.ALL THE PROVISIONS OF THE SOCIETIES REGISTRATION ACT XXI OF 1860 (PUNJABAMENDMENT) ACT 1957 AS EXTEND TO UNION TERRITORY OF DELHI WILL APPLY TO THIS ASSOCIATION.